Jordan Ramis pc. Attorneys at law
Letters of Intent: Let Me Be Perfectly Clear...
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This article is intended to inform the reader of general legal principles applicable to the subject area. It is not intended to provide legal advice regarding specific problems or circumstances. Readers should consult with competent counsel with regard to specific situations.

By Robert Koury
Summer 2014

The economy’s emerging recovery is causing many businesses to increase the pace of their transactions.  In the race to show good faith and serious intent to proceed with deals (including, but not limited to, the sale or lease of real estate or business assets), parties are moving quickly through the process of memorializing the terms of their proposed business arrangement with the negotiation of a letter of intent, memorandum of understanding, or similar agreement.  With business picking up and parties rushing to move before their competition acts, the market rises, interest rates climb, or some combination of all three, parties often do not seek counsel at this early stage of their transaction. Instead, they race to finalize the letter of intent, sometimes with dire consequences. 

Generally, the parties to a letter of intent prefer that these preliminary agreements be non-binding.  But, they often include limited provisions, like those related to confidentiality and exclusive negotiation/non-solicitation that are intended to be binding.  Parties should take special care to clearly define what is intended to be binding and what is not by creating separate sections within the letter of intent for each type of provision.

The key factor that courts use to determine whether or not a letter of intent (or a specific provision thereof) is binding has been the intent of the parties.  However, the course of conduct after the execution of the letter can provide further evidence of the parties’ intent.  Juries have determined that public actions of one party have the power to revise the interpretation of the terms of otherwise very clearly drafted language in a non-binding letter of intent. 

Once a clearly non-binding letter of intent has been executed, parties still need to be concerned about potential legal liability and obligations that exist prior to the execution of the formal binding purchase agreement.  Regardless of “intent,” the parties to a contract are bound by an unwritten or implied covenant of good faith and fair dealing.  This is also true during the period of time between the execution of a letter of intent and a formal contract, when the parties are bound by a lesser standard, the duty to negotiate in good faith.

While seeking to memorialize key business points in a letter of intent, it is essential for the parties to ensure the only binding provisions in a letter of intent are those that were intended to be binding. During the period of time leading up to the execution of a formal contract, the parties should continue to act in a manner consistent with the legal obligations and implied covenants that come with operating under such an agreement.  Without due care, parties could find themselves bound by provisions they thought were non-binding.